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Public Records Inspection & Copy Request Form

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  2. Santa Cruz County 

    2150 N. Congress Dr. Room 119

    Nogales, AZ 85621

    (520) 375-7812



    REQUEST FOR PUBLIC RECORDS

  3. NOTICE

    Records are 25 cents per page and if for a commercial purpose an additional $15 per hour per person charge for time expended in search and retrieval of requested records.

    To the extent that any confidential documents exist between a County employee and counsel seeking legal advice, those documents may not be included in the response and the County asserts attorney-client privilege as to those documents.  If you have inadvertently received attorney-client privilege  information, the County continues to assert the privilege and requests that you return any such documents immediately.  

  4. Non-Commercial Purpose

    I hereby request the custodian of records for Santa Cruz County to provide for inspection and/or a copy or other reproduction, of the following public record(s). I understand the fees outlined.

  5. Pursuant to A.R.S. 39-121.03, the applicant certifies that said documents: 

  6. Non-Commercial / Commercial Purpose*



  7. Complete the area below ONLY if you are requesting records for a commercial purpose.

    I hereby depose and state the following: 

    I have read and understand the instructions for commercial request for public records and certify that the following statement setting forth the commercial purpose for which the above requested public records will be used is true, correct and complete. I understand the fees as outlined.

  8. I declare that I have read:

    A.R.S. § 39-121.03 (which includes the definition of “commercial purpose”) and A.R.S. § 39-161 which sets forth the criminal penalty for making a false statement on this request as they appear on the reverse side of this request.

    I further declare under penalty of law that the foregoing is true and correct.

  9. By signing above, I acknowledge details below on this date.

    To the extent that any confidential documents exist between a County employee and counsel seeking legal advice, those documents will not be included in the response and the County asserts attorney-client privilege as to those documents.  If you have inadvertently received attorney-client privileged information, the County continues to assert the privilege and requests that you return any such documents immediately. 

  10. A.R.S. § 39-121.03. Request for copies, printouts or photographs; statement of purpose; commercial purpose as abuse of public record; determination by governor; civil penalty; definition

    A. When a person requests copies, printouts or photographs of public records for a commercial purpose, the person shall provide a statement setting forth the commercial purpose for which the copies, printouts or photographs will be used. Upon being furnished the statement the custodian of such records may furnish reproductions, the charge for which shall include the following:

    1. A portion of the cost to the public body for obtaining the original or copies of the documents, printouts or photographs.

    2. A reasonable fee for the cost of time, materials, equipment and personnel in producing such reproduction.

    3. The value of the reproduction on the commercial market as best determined by the public body.

    B. If the custodian of a public record determines that the commercial purpose stated in the statement is a misuse of public records or is an abuse of the right to receive public records, the custodian may apply to the governor requesting that the governor by executive order prohibit the furnishing of copies, printouts or photographs for such commercial purpose. The governor, upon application from a custodian of public records, shall determine whether the commercial purpose is a misuse or an abuse of the public record. If the governor determines that the public record shall not be provided for such commercial purpose the governor shall issue an executive order prohibiting the providing of such public records for such commercial purpose. If no order is issued within thirty days of the date of application, the custodian of public records shall provide such copies, printouts or photographs upon being paid the fee determined pursuant to subsection A.

    C. A person who obtains a public record for a commercial purpose without indicating the commercial purpose or who obtains a public record for a noncommercial purpose and uses or knowingly allows the use of such public record for a commercial purpose or who obtains a public record for a commercial purpose and uses or knowingly allows the use of such public record for a different commercial purpose or who obtains a public record from anyone other than the custodian of such records and uses it for a commercial purpose shall in addition to other penalties be liable to the state or the political subdivision from which the public record was obtained for damages in the amount of three times the amount which would have been charged for the public record had the commercial purpose been stated plus costs and reasonable attorney fees or shall be liable to the state or the political subdivision for the amount of three times the actual damages if it can be shown that the public record would not have been provided had the commercial purpose of actual use been stated at the time of obtaining the records.

    D. For the purposes of this section, "commercial purpose" means the use of a public record for the purpose of sale or resale or for the purpose of producing a document containing all or part of the copy, printout or photograph for sale or the obtaining of names and addresses from public records for the purpose of solicitation or the sale of names and addresses to another for the purpose of solicitation or for any purpose in which the purchaser can reasonably anticipate the receipt of monetary gain from the direct or indirect use of the public record. Commercial purpose does not mean the use of a public record as evidence or as research for evidence in an action in any judicial or quasi-judicial body.

  11. A.R.S. § 39-161 Presentment of false instrument for filing; classification

    A person who acknowledges, certifies, notarizes, procures or offers to be filed, registered or recorded in a public office in this state an instrument he knows to be false or forged, which, if genuine, could be filed, registered or recorded under any law of this state or the United States, or in compliance with established procedure is guilty of a class 6 felony. As used in this section "instrument" includes a written instrument as defined in section 13-2001.

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